Security and your data

What we see at each step, and how long we keep it.

What Merlinfield sees and keeps in the X-ray, the shadow period, and the guarantee
X-rayShadow periodGuarantee
What we getThe files you uploadCall metadata, from our exporterYour model calls, through our endpoint
What runs on your sideNothingOur exporter, with a read-only key you scopeYour SDKs, pointed at us, with your own keys as the fallback
What we could seeYour filesAn allowlist of fields: no text, no tool argumentsEvery call, in transit
Prompt and completion textNeverNeverPasses through; never stored or cached
What we keepThe filesThe metadataMetadata per call, and invoices
How long90 days after the last step they fed: your report, the shadow period, or the guarantee90 days after the period, unless the guarantee startsThe term and 90 days; invoices as long as the law requires

How it's kept

Where
AWS us-east-1, files and metadata alike. Encrypted in transit with TLS 1.2 or later, and at rest with AWS KMS keys.
Sign-in
One-time codes to your work email, and SAML single sign-on for teams.
Who can read it
Only the staff working on your account, and every read is logged. Ask, and we send you the log.
What we never do
Sell your data, train models on it, or use it to price anyone else.
Your provider keys
Never reach us. They stay in your client, as the fallback.
Our provider accounts
A project of your own at each provider, with zero data retention in place before a guarantee runs on it.
Residency
The US only, for now. For personal data from the EU or the UK, the DPA includes the Standard Contractual Clauses.
SOC 2
A Type I audit before our first guarantee goes live, then Type II. Until then, we answer your security questionnaire in full.
Testing
An independent penetration test of the endpoint before the first guarantee goes live, then every year. The summary is yours under NDA.
Incidents
We tell you within 48 hours of finding a breach that touches your data.
Insurance
Cyber liability, and technology errors and omissions. Certificates on request.
Paperwork
A mutual NDA before the first file, our DPA, and the list of every service that touches your data.